These Terms of Service ("Terms") form a binding agreement between you and ScheduleRama ("ScheduleRama," "we," "us," or "our") governing your access to and use of the ScheduleRama website, web application, APIs, and related services (collectively, the "Service").
By creating an account, clicking to accept, or using the Service, you agree to these Terms. If you do not agree, do not use the Service.
Our Privacy Policy is incorporated into these Terms by reference.
1. Eligibility and Authority
You must be at least 18 years old to create an account. The Service is intended for school staff, athletic department personnel, league administrators, and other authorized adults.
If you accept these Terms on behalf of a school, district, league, or other organization ("Organization"), you represent that you have the authority to bind that Organization, and "you" refers to both you and the Organization. If your Organization has executed a separate written agreement with us covering the Service, that agreement controls where it conflicts with these Terms.
2. The Service
ScheduleRama allows authorized users to create, import, organize, and maintain athletic schedules and related competition information, and to format and publish that information to connected social media accounts, including Facebook Pages and Instagram professional accounts.
We may modify, add, or discontinue features at any time. We will give reasonable advance notice before removing or materially degrading a feature that paid customers rely on, except where a change is required for security, legal compliance, or by a third-party platform.
3. Accounts and Security
You agree to provide accurate registration information and keep it current. You are responsible for:
- Maintaining the confidentiality of your credentials
- All activity that occurs under your account
- Promptly notifying us at hello@schedulerama.com of any unauthorized access
- Deprovisioning accounts for staff who leave your Organization
Do not share accounts, sell access, or permit use by anyone who has not agreed to these Terms. We may suspend accounts that appear compromised.
Organization administrators can view, modify, and remove accounts and content within their Organization's workspace. If you use a work email address, your Organization may assume administrative control of your account.
4. Your Content
"Your Content" means schedules, team and school information, text, images, logos, results, and other material you upload to or publish through the Service.
You retain all ownership of Your Content. You grant us a worldwide, non-exclusive, royalty-free license to host, store, reproduce, adapt, format, transmit, and display Your Content solely as necessary to operate and provide the Service — including transmitting it to platforms you have connected. This license ends when you delete the content or close your account, subject to the retention periods in our Privacy Policy and to backup cycles.
You represent and warrant that:
- You own or have the necessary rights to Your Content, including school marks, mascots, and photographs
- Your Content does not infringe any third party's intellectual property, privacy, or publicity rights
- You have obtained all consents required before publishing content that identifies any individual, including students
- Your Content complies with applicable law and with your Organization's policies
Student information. The Service is not designed to store student education records. You agree not to upload student names, rosters, photographs, contact details, health or injury information, eligibility records, or any other data constituting an education record under FERPA or an equivalent state law, except as expressly permitted under a separately executed data privacy agreement with us. You are responsible for confirming directory-information consent and opt-out status before publishing any content that identifies a student.
4.1 Shared Contest Records
A scheduled contest involves two or more participating schools. ScheduleRama stores each contest as a single shared record that appears on the schedule of every participating school. A contest entered by one school is therefore simultaneously a record of its opponent.
Shared contest records are not Your Content, and no participating school owns them exclusively.
- No unilateral deletion. No participating school may delete, suppress, or withdraw a shared contest record on its own, including on termination of its subscription, because doing so would remove the contest from the schedules of the other participants.
- Maintenance control. Except where the Service provides otherwise, the home school controls the date, start time, venue, and status of a contest. Other participants may view the record and propose changes.
- On termination. Contests involving a terminating school remain available to the other participating schools. Where a terminating school was the controlling participant, we may freeze the record as last known, mark it as no longer actively maintained, and transfer maintenance control to another participant.
- Corrections. Any participant may notify us of a materially inaccurate contest record at hello@schedulerama.com, and we will work with the participants to correct it.
Personal information associated with your users — including names, email addresses, attribution, and activity records — is severable from contest records and will be deleted or de-identified on termination in accordance with our Privacy Policy. See Section 10.
4.2 Reference Data
To help you get started, the Service includes schedule, team, and school information we compile from publicly available sources ("Reference Data"). Reference Data is not Your Content. We may continue to use, maintain, correct, and provide Reference Data to other customers during and after your subscription.
Where you edit, supplement, confirm, or annotate Reference Data, those modifications are Your Content and are subject to Section 4 — except where the modified record is a shared contest record, in which case Section 4.1 governs. On deletion of your modifications, affected records may revert to their prior Reference Data state rather than being removed.
5. Acceptable Use
You agree not to:
- Use the Service for any unlawful purpose or in violation of any school, district, league, or athletic association rule
- Publish content that is defamatory, harassing, threatening, hateful, obscene, or that targets minors
- Impersonate any person, school, team, or organization, or misrepresent your affiliation
- Upload malware or attempt to gain unauthorized access to the Service, other accounts, or connected platforms
- Probe, scan, or test the vulnerability of our systems without written authorization
- Scrape, crawl, or bulk-extract data from the Service except through APIs we provide
- Reverse engineer, decompile, or attempt to derive source code, except where that restriction is unenforceable by law
- Resell, sublicense, or provide the Service to third parties as a service bureau without our written consent
- Circumvent rate limits, usage quotas, or access controls
- Use the Service to send unsolicited bulk messages or spam
- Interfere with the integrity or performance of the Service
We may investigate suspected violations and may suspend or terminate access, remove content, or report conduct to law enforcement.
6. Social Media Integrations
6.1 Your Authorization
Publishing features require you to connect a Facebook Page, Instagram professional account, or other third-party account. By connecting an account, you authorize us to publish content on your behalf according to your instructions and scheduling. You represent that you are authorized by the account owner to grant this permission.
6.2 Third-Party Terms
Your use of connected platforms remains governed by those platforms' own terms and policies, including the Meta Terms of Service, Meta Community Standards, and Instagram Terms of Use. You are responsible for compliance. Content that violates a platform's policies may be removed or may result in restrictions on your account by that platform.
6.3 No Affiliation
ScheduleRama is not affiliated with, endorsed by, sponsored by, or administered by Meta Platforms, Inc. Facebook, Instagram, and related marks are the property of Meta.
6.4 Platform Dependencies
Publishing depends on third-party APIs we do not control. Platforms may change, deprecate, rate-limit, or revoke API access, reject content, or experience outages, at any time and without notice to us. We do not guarantee that any post will publish, publish on time, or remain available. You are responsible for verifying that critical announcements actually posted. We are not liable for failed, delayed, duplicated, or incorrectly formatted posts.
6.5 Revocation
You may disconnect an account at any time through the Service or through the platform's own app settings. Disconnection stops future publishing. Posts already published remain on your Page or profile until you delete them there — we cannot remove them for you once authorization is revoked.
7. Fees, Plans, and Payment
[If the Service includes paid plans:]
Fees, billing frequency, and plan limits are described at [https://www.schedulerama.com/pricing] or in your order form. Unless stated otherwise:
- Fees are stated in U.S. dollars and are due in advance
- Subscriptions renew automatically for successive terms unless cancelled before the renewal date
- Fees are non-refundable except as required by law or as expressly stated in a written agreement
- We may change pricing with at least 30 days' notice, effective at your next renewal
- You are responsible for applicable taxes other than taxes on our net income
- Overdue amounts may accrue interest at 1.5% per month or the maximum permitted by law
- We may suspend the Service for accounts more than [30] days past due
Purchase orders, invoicing, and public-sector payment terms are available for Organizations on request.
[If the Service is currently free: The Service is provided at no charge. We may introduce paid plans with at least 30 days' notice; existing accounts will not be charged without express consent.]
8. Intellectual Property
The Service — including its software, design, interface, documentation, and trademarks — is owned by us and protected by intellectual property law. We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service during your subscription, solely for your Organization's internal athletic scheduling and communications purposes.
All rights not expressly granted are reserved. You may not use our name, logo, or marks without written permission.
Feedback. If you send us suggestions or feedback, we may use them without restriction or compensation. You grant us a perpetual, irrevocable, royalty-free license to any feedback you provide.
Aggregated data. We may generate and use anonymized, aggregated statistics about Service usage that do not identify you, your Organization, or any individual.
9. Copyright Complaints
If you believe content on the Service infringes your copyright, send a notice under the Digital Millennium Copyright Act to our designated agent:
Jose Soriano
tito.soriano@schedulerama.com
Your notice must include the elements required by 17 U.S.C. § 512(c)(3). We will remove or disable access to infringing material and terminate repeat infringers' accounts in appropriate circumstances.
10. Suspension and Termination
By you. You may stop using the Service and close your account at any time through account settings or by contacting hello@schedulerama.com. Closing a paid account does not entitle you to a refund of prepaid fees except as required by law.
By us. We may suspend or terminate your access, with or without notice, if you materially breach these Terms, if your use creates a security, legal, or operational risk, if required by a third-party platform or by law, or for non-payment. Where practical, we will give notice and an opportunity to cure.
Effect. On termination, your license to use the Service ends immediately. You may export Your Content for 30 days after termination, after which we may delete it in accordance with our Privacy Policy. We will delete or de-identify personal information associated with your users, including attribution and activity records.
Shared records survive termination. As described in Section 4.1, contest records involving other participating schools, and Reference Data described in Section 4.2, are not deleted on termination and remain available to those other schools and to the public reference dataset. Termination removes your access and your users' personal information; it does not withdraw contests from your opponents' schedules.
Sections 4, 4.1, 4.2, 8, 11, 12, 13, 14, and 15 survive termination.
11. Disclaimers
We do not warrant that the Service will be uninterrupted, timely, secure, or error-free; that schedule data will be accurate or complete; that posts will publish successfully; or that defects will be corrected. You are responsible for independently verifying schedule accuracy and confirming that time-sensitive announcements were published.
Some jurisdictions do not allow the exclusion of implied warranties; these exclusions apply to the fullest extent permitted.
12. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW:
(a) NEITHER PARTY WILL BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST REVENUE, LOST DATA, OR BUSINESS INTERRUPTION, EVEN IF ADVISED OF THE POSSIBILITY.
(b) OUR TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICE WILL NOT EXCEED THE GREATER OF (i) THE AMOUNTS YOU PAID US IN THE TWELVE MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (ii) ONE HUNDRED U.S. DOLLARS ($100).
(c) These limitations apply regardless of the theory of liability and even if a limited remedy fails of its essential purpose. They do not apply to liability that cannot be excluded by law, including gross negligence, willful misconduct, or fraud.
Some jurisdictions do not allow certain limitations; these limits apply to the fullest extent permitted.
13. Indemnification
You will defend, indemnify, and hold us harmless from third-party claims, damages, losses, and reasonable attorneys' fees arising out of: (a) Your Content; (b) your use of the Service in violation of these Terms or applicable law; (c) your violation of a third party's intellectual property, privacy, or publicity rights; or (d) your publication of content identifying any individual without required consent.
[Note: public school districts and other government entities are often prohibited by law from agreeing to indemnify vendors. This section is typically struck or made mutual in public-sector agreements.]
14. Governing Law and Disputes
These Terms are governed by the laws of the State of Oregon, without regard to conflict-of-laws rules. The United Nations Convention on Contracts for the International Sale of Goods does not apply.
Informal resolution. Before filing a claim, you agree to contact us at hello@schedulerama.com and attempt to resolve the dispute informally for at least 30 days.
Venue. Subject to the paragraph below, the exclusive venue for any dispute is the state and federal courts located in [Jackson County], Oregon, and each party consents to personal jurisdiction there.
[Optional arbitration clause — discuss with counsel before including: Any dispute not resolved informally will be settled by binding arbitration administered by [AAA/JAMS] under its commercial rules, on an individual basis. YOU AND WE WAIVE THE RIGHT TO A JURY TRIAL AND TO PARTICIPATE IN A CLASS ACTION. Either party may bring an individual claim in small claims court.]
[Note: many public entities cannot agree to arbitration, jury waivers, or out-of-state venue. Expect districts to negotiate this section.]
15. General
Changes. We may update these Terms. For material changes, we will post the revised Terms, update the "Last Updated" date, and notify account holders by email or in-app notice at least 30 days before they take effect. Continued use after the effective date constitutes acceptance. If you do not agree, stop using the Service and close your account.
Assignment. You may not assign these Terms without our written consent. We may assign them in connection with a merger, acquisition, or sale of assets, on notice to you.
Force majeure. Neither party is liable for delays or failures caused by events beyond its reasonable control, including third-party platform outages, natural disasters, and network failures.
Notices. We may send notices to the email on your account or through in-app messages. Send legal notices to hello@schedulerama.com and [MAILING ADDRESS].
Severability. If any provision is unenforceable, it will be limited or severed and the remaining provisions remain in effect.
No waiver. Failure to enforce a provision is not a waiver of the right to enforce it later.
No third-party beneficiaries. These Terms create no rights in any third party, except that Meta Platforms, Inc. is an intended third-party beneficiary of Section 6.
Entire agreement. These Terms, the Privacy Policy, and any executed order form or data privacy agreement constitute the entire agreement between the parties regarding the Service and supersede prior discussions.
Relationship. Nothing here creates a partnership, joint venture, employment, or agency relationship.
16. Contact
WolfPack Solutions LLC
51 S. Stage Rd
Medford, OR 97501
Email: hello@schedulerama.com
This document is a template prepared for ScheduleRama and is not legal advice. Sections 11 through 14 in particular carry real financial consequence and should be reviewed by qualified counsel before publication — especially given that many of your customers will be public entities with statutory limits on what they can agree to.