Every Game-Day Task
Has an Owner
Transportation plans, facility readiness, officials confirmations, and game change notices — all tracked with role-based ownership and accountability, not guesswork from email threads.
Checklists That Know Who's Responsible
Every checklist item has an explicit owner — home school, away school, officials, or league. Role-specific dashboards show each person only the tasks relevant to them, not everything for every game.
Facility Readiness
Home-side maintenance staff confirm fields, gyms, and locker rooms are ready. Visible to both schools and league admins.
Transportation & Accommodations
Away-school transportation staff confirm departure plans, carrier, and arrival logistics. Checklist updates when transport plan is complete.
Officials Confirmation
Officials crew assigned and confirmed by the league. Visible to both schools. Scoped to the game official's assigned leagues and sports.
Team Readiness Confirmation
Home and away schools each confirm their team is ready. AD or super admin confirms their own side — not the opponent's.
Travel Logistics Tied to the Game
Transportation plans live alongside the game record — not in a separate spreadsheet. Away-school transportation staff log departure, arrival, return, carrier, and vehicle details. When the plan is complete, the checklist updates automatically.
Transportation Plan Fields
Capture depart time, arrive time, return time, carrier, driver, vehicle, pickup location, and destination — all tied to the specific game.
Plan-Driven Confirmation
When core timestamps (depart, arrive, return) are filled in, the transportation checklist item can be confirmed automatically — no double-entry.
Role-Scoped Dashboard
Transportation staff see only their upcoming travel games, pending transport items, and office notes from the AD — nothing outside their scope.
Every Schedule Change Gets Tracked
When a game is edited or cancelled, ScheduleRama generates a change notice and routes it to the right recipients — including people who don't have app accounts.
Time changed: 4:00 PM → 3:30 PM
Facility: North Field → South Field
- Tracked changes trigger a notice automatically on game save
- AD selects recipients from a preview before sending
- Athletic Directors are required recipients by default
- Optional recipients (coaches, transportation, maintenance) can be toggled
- Email-only recipients receive a secure link to acknowledge without logging in
- Acknowledgements tracked in the inbox with due dates and overdue states
- Local mail-client workflow when SMTP is not configured
Dashboards Built for Each Role
Transportation, Maintenance, and Game Official roles each get a focused dashboard showing only what's relevant to their work — with confirmation access scoped to their checklist families.
Travel Dashboard
Upcoming away games with transport checklist status, pending plan items, office notes from the AD, and secure email-link acknowledgements.
Facility Dashboard
Upcoming home events, facility readiness checklists, access to the full facility schedule page, and drag-and-drop for non-game bookings.
Officials Dashboard
League- and sport-scoped game visibility. Confirmation limited to games where the assigned league's school is the home team. Sport grid default view.
Confirmations Without App Accounts
Send a secure one-click confirmation link to any contact — transportation coordinator, facilities manager, or game official — and track their response in the checklist automatically. No login required.
- Secure links expire and are tied to a specific checklist item and recipient
- Recipient name is captured on confirmation for audit trail
- Optional confirmation note from the recipient
- Office notes and confirmation notes are tracked separately
- AD can see who confirmed, when, and via what method (in-app or public link)
Replace the Email Chains
with Real Accountability
See operational workflows live in a demo built around your program's structure.
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